Seven Best Practices for Online Backup

It’s time to prioritise online backup solutions because a company without a plan is doomed to fail. The proper implementation of procedures and adoption of online storage can prevent data loss.

Whether you are working in an on premise or cloud environment, the negligence of performing the backup and recovery of files may result to interrupted working hours, disorganised logistics of files and zero recovery in force majeure circumstances.

Choose a cloud-based online backup solution

While you can still count on portable hard disks and flash disks, a cloud-based backup solution is highly recommended to back up all the necessary files and data on a regular basis.

To ensure that all your online business operations are in uptime, include your website, applications and other online tools for regular backup and recovery schedule. Unlimited storage is offered at various pricing plans, and you can choose what’s right for you.

Prepare a data backup plan

Prepare a data backup plan before taking an action. Include the people who will be in charge (delegate if you must) and list down the files and data to avoid duplication and how often it would take place.

Take note that it is crucial to make a detailed plan for companies that have multiple PCs. For a more detailed and organised plan, you may also include procedures for the entire staff to follow when saving files online.

Formidable enterprise-grade encryption

Since the files are uploaded and downloaded through the cloud, the online backup solution must have an enterprise-grade encryption to avoid data breach and theft whenever files are transmitted. The AES (Advanced Encryption Standard) 256-bit key is the strongest encryption available.

With an enabled encryption, a passphrase is only known by you or the IT manager to secure the data before it leaves your server and remains safe whilst it is stored online.

Flexible and scalable cloud storage

Only use what you need for online backup. It’s best to go for a flexible and scalable solution, which is one of the highly notable features of cloud. You might need a small storage capacity this month and a large one during peak season.

There are other online backup solutions that use a managed storage where the cloud service provider takes care of the rest, from deployment, troubleshooting, to updates by the cloud experts. This hassle-free approach will help you focus more on the core business.

Create a disaster recovery and prevention list

Work with the online storage provider in creating a disaster recovery and prevention list. Craft a solution for both to lessen the risk of downtime and to get your business quickly back online in case of a disaster.

Keep up with routine checks

You may take a couple of minutes every day or weekly to check the data if they are backed up correctly. Partner with a reliable online storage solution that allows you to detect errors and monitor the data being backed up to the servers.

Make a test of restore files

Once you have finished backing up all the files, activate the restore function several times for testing. Make sure to do regular routine checks and include a restore test once your files are backed up. This process is crucial because you need to check if you get the exact up-to-date version of files as they were after being backed up.

Jacky is a tech addict who’s looking at ways to streamline business performance using cloud technology and other new services.